Payment process
EASY expenses system
- Tax and national insurance information
Tax and national insurance will be calculated by payroll not in the EASY system.
- Process
Self-service, overseen by HRA finance team. A monthly file is submitted to payroll for processing and payment is made in payslips.
- Timeframe
Payments made monthly.
Payroll
- Tax and national insurance information
Personal information held on Electronic Staff Record (ESR), including national insurance number and bank details.
Tax and national insurance deducted automatically.
- Process
Team responsible submit ‘change form’.
Expenses file is extracted from EASY system by HRA finance and sent to payroll for processing.
Individuals may receive directly or via employer.
- Timeframe
Payments made monthly.
Payment form (invoice) and bank transfer
- Tax and national insurance information
Individual responsible for paying own tax and national insurance
- Process
Community members need to be set up on the Oracle finance system before payment can be made.
Team responsible sends form to Community member to complete. On return, this is processed by the team, shared with finance, who send it to SBS to upload on to Oracle. The invoice is authorised by the budget holder and payment is approved by HRA Finance and made by NHS Shared Business Systems (SBS) on HRA’s behalf.
- Timeframe
Payments made within 30 days of invoice date.
Voucher (digital or physical)
- Tax and national insurance information
Individual responsible for paying own tax and national insurance.
- Process
Process is not in place at present but can be explored in future.
- Timeframe
Immediate: during or after the session.